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Block management firms

From notice of meeting to minutes

The paperwork around a general meeting drops from several days to a few hours of proofreading.

What runs, end to end

  1. Meeting date set
  2. Attachments gathered
  3. Notice delivered
  4. Votes captured
  5. Minutes pre-drafted

The situation

One firm manages a hundred and twenty buildings. Meeting season concentrates most of the workload into three months: notices to assemble, attachments to gather, attendance sheets to keep, minutes to draft. Managers spend their evenings on it, and minutes go out weeks late.

Time recovered

48 hrs / month

Estimate for a firm of four managers looking after a hundred and twenty buildings.

Estimate on your own figures

What runs

  1. 01Notice and attachments assembled automatically from the management software
  2. 02Registered electronic delivery, with receipts tracked
  3. 03Attendance sheet and proxies kept up to date during the meeting
  4. 04Minutes pre-drafted, resolution by resolution, with the voting detail

What changes

  • The notice goes out the day it is decided, not three days later
  • Minutes are proofread and corrected rather than written from scratch
  • Managers get their evenings back during meeting season

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